Now automatic capture of all PDF invoice data, AI processing and conversion into e-invoices just happens
If you have suppliers who send paper or PDF invoices, you’re likely still stuck with problems as added manual work, lack of data accuracy, and lengthy processing cycles.
But it doesn’t have to be that way.
SmartPDF uses an intelligent algorithm to determine the layout of the invoice – it it does not matter if they are machine-readable or image PDFs. These invoices are then sent through SmartPDF, where with our state-of-the-art artificial intelligence (AI) technology or templates convert them into real e-invoices, without data errors or delays. With our easy self-validation tool your team can easily handle exceptions and train the AI to extract data automatically.
SmartPDF is a constantly learning AI tool. Basware AP users also benefit from our automatic feedback loop to AI to enhance recognition. To keep the “smart” in SmartPDF, Basware continuously invests in state-of-the-art AI research and development.
Fast and accurate full invoice data extraction from PDF invoices ensures high quality data enters your AP system. Your downstream use of data gets more precise and reliable. A win-win.
SmartPDF can capture both header and line-level data from the PDF invoice content. This feature gives additional, more detailed data for further automation and better downstream use.
You can use and maintain just one email address for all your PDF invoice reception, regardless of how many different companies invoices are for. Suppliers appreciate the ease and clarity of just one address.
SmartPDF can process multiple individual PDF documents in one email, as well as multiple invoices in one document.
Integration to SmartPDF is possible from any system: send in PDF invoices through our API and enjoy all the benefits of SmartPDF.
Invoice errors that are manually fixed in Basware AP are taught to SmartPDF AI for future recognition and automation.
Discover how Basware customers like KION, Sulzer, and BrandSafway are transforming their invoice processing with SmartPDF.
Watch our short video and hear firsthand how they’re achieving greater accuracy, faster processing times, and enhanced efficiency in accounts payable.
With SmartPDF, we’ve cut out scanning entirely. It’s cheaper, faster, and much more reliable. Errors are automatically reported and addressed, and once a template or rule is adjusted, that error doesn’t come back. It’s a very smooth process.
SmartPDF has transformed how we handle invoices. It reads the invoices, captures critical details, and pre-populates them in Basware. Our team no longer has to type everything in by hand, saving us hours each week.
With Basware, we’ve been able to create a more effective workflow throughout the company. The match rate has helped us automate 85% of our invoices. We’ve gone from 20- day invoice processing to 80% of invoices in the system for less than 5 days.
SmartPDF achieved an 86% automated touchless rate on day 1, and the percentage is steadily increasing as it manages exceptions.
By completely eliminating paper, many errors are avoided, and invoice validation has become easy.
Discover how Billerud utilized Basware's SmartPDF deep learning, text extraction, and AI vision to completely modernize their PDF invoice processing.
"The efficiency gains we achieved translated directly into tangible cost savings." - Jesper Persson, Business Developer at Billerud
90%<
of PDF invoices processed automatically within first weeks of use
32+
supported languages
66%
reduction of invoice handling costs
When you have access to high-quality data, your AP tool and processes continuously become more intelligent and better informed. Even if you’re using a different ERP or AP solution, you can use SmartPDF to pull all invoice data into your tool of choice.
All you have to do is ask your suppliers to send PDF invoices to one email address and SmartPDF handles the rest. No more costly, slow supplier on-boarding – and no registration from suppliers needed.
You only need one email address to receive invoices to, even if you are handling multiple companies. SmartPDF will recognize what company the invoice is for. It will also effectively process emails with multiple invoices without need to separate invoices prior to sending.
Stay ahead of the curve and reap the benefits with this best-in-class technology. SmartPDF leverages AI and machine learning to help you get rid of any need of touching your incoming invoices, so you can save money, time, gain accuracy efficiencies, and decrease your carbon footprint.
Still using error-prone and costly traditional OCR to interpret your PDF's? Having trouble with B's and 8's and O's and 0's? A lot of manual corrections still needed? OCR was built to digitize paper, SmartPDF is built to extract data from PDF-invoices, no matter if it is machine-readable or not. It will process even over 90% of all your PDF-invoices without need for manual work from the day you start using it.
Cutting-edge technology powered by AI & ML that eliminates all manual processes
Global compliance capabilities and the ability to integrate with 250 ERPs across more than 190 countries
40 years of specialized experience implementing best practices and reducing risk across finance operations
Book a consultation call with our solutions experts to discuss the possibilities of SmartPDF.
