Invoice Matching

Now invoice processing in your cloud ERP just happens!

What Invoice Matching can do for you

Many AP managers using cloud ERP or source-to-pay (S2P) systems struggle with manual tasks due to limited automation. Teams waste time on tasks like ingesting PDF invoices, matching POs, and resolving exceptions, missing out on the benefits of full automation.

Invoice Matching offers a solution. Our cloud-based tool automates invoice processing, resolving issues before they reach the ledger—all without manual intervention. Compatible with any cloud ERP or S2P system, it can be quickly implemented via native APIs, using your existing workflows for PO exceptions and non-PO coding.

Key features:

Any format/layout of XML, PDF and paper invoices
Extensive PO matching rules (simple to complex)
Automation rules for resolving exceptions
Automated coding of non-PO backed invoices

Overview
Achievable KPIs
Value Drivers
Customer Success

Invoice Matching automates the receipt, matching and delivery of supplier invoices to your Cloud ERP

Our goal is to achieve seamless integration of matched invoices into your cloud ERP or S2P platform without manual intervention from accounts payable. Higher automation rates result in fewer exceptions, enabling more timely supplier payments, reducing queries, and allowing AP to focus on more strategic, value-added activities.

Automated Data Capture

Suppliers can submit invoices in the format of their choice (e-invoicing networks, XML, PDF, and paper) and in compliance with mandates. Our comprehensive capabilities capture all invoice data automatically and convert it into an electronic format, facilitating further automation and enhancing downstream processes.

Automated Matching

The Invoice Matching solution integrates seamlessly with any cloud-based ERP or S2P system that has an open API. It performs real-time data checking, line-item matching, and automatic postings, eliminating the need for data replication.

Automated Exception Processing

Invoice Matching automatically applies a root cause error description to any invoices that cannot be posted automatically. The solution reuses your existing workflows for PO and non-PO backed invoice exceptions, allowing your accounts payable team to manage exceptions within the familiar cloud ERP/S2P interface, eliminating the need to learn new processes.

Ease of Implementation

By utilizing native API integration, our Invoice Matching solution can be operational within days, as it functions uniformly across different target systems. Once we have connected Invoice Matching to your test system, we will be processing documents all the way through after one day.

Basware solutions are a perfect fit for

Globally operating organizations with a desire to harmonize invoice processing across all locations
More than 50.000 invoice transactions per year, across multiple formats (for less invoices, see P2P for Mid-Market solutions)
Finance Shared Service Centers with a need for speed
Any Cloud S2P/ERP system with direct API connection

AP Automation customers

How Invoice Matching drives values for your organization?

Accelerated Invoice Processing

Automation of data entry and approval processes significantly accelerates invoice processing, ensuring timely payments and reducing the risk of late fees or penalties. By streamlining these tasks, companies can process invoices more quickly and efficiently, maintaining cash flow and financial stability.

Enhanced Accuracy and Vendor Relationships

Automation minimizes human error in data entry and routing, leading to more precise and timely payments to vendors. This not only enhances the accuracy of financial transactions but also fosters stronger relationships with suppliers, contributing to a more reliable and responsive supply chain.

Continuous Improvement

Post-go-live reporting data allows us to assess the level of automation, identify issues, and prioritize enhancements to further increase automation. We have a demonstrated history of doubling automation rates within 12 months of implementation.

Want to learn more?

Check out our 'Basware’s Invoice Matching' factsheet

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Why customers use Basware as their leading AP Automation Provider

True Automation

Cutting-edge technology powered by AI & ML that eliminates all manual processes

Complete Coverage

Global compliance capabilities and the ability to integrate with 250 ERPs across more than 190 countries

Deeper Expertise

40 years of specialized experience implementing best practices and reducing risk across finance operations