Electronic Invoicing in Romania
Is e-invoicing mandatory in Romania ?
Romania has transposed the Directive 2014/55/EU into national legislation. Since September 2021, all central, regional, and local contracting authorities and entities are required to be able to receive and process Business-to-Government (B2G) e-invoices compliant with the European Standard.
From July 2022 it is mandatory to issue electronic invoices and send them via RO e-Invoice in B2G.
The new national system of e-invoicing is the RO e-Factura. This new procedure was approved by the Minister of Finance in November 2021. Even though RO e-Factura was conceived mainly for B2G use, it should also be used for Business-to-Business (B2B) transactions when accepted on voluntary basis.
In regards B2B e-invoicing, Romania is moving from a post audit model to a clearance mandate, as in July 2023 was announced that the European Commission officially authorized Romania to implement a B2B e-invoicing process starting from January, 1st 2024.
In October 2023, the President of Romania signed the Law on Fiscal and Budgetary Measures making mandatory e-invoicing for all taxpayers as of July 2024. Here is the timeline of the upcoming regulation:
- Stage one, implementing B2B e-reporting for both established and non-established companies, as of 1st January 2024
A grace period of no penalties for non-compliance as of 1st January until 31st May 2024(according to the extension of the grace period adopted by the Romanian Government).
- Stage two, implementing B2B e-invoicing through RO System for established companies, as of 1st July.
Now, speaking about the technical aspects, the e-invoice format used in Romania is SR EN 16931. Issuers must use the RO e-Invoicing system. The structure of the electronic invoice must meet the technical specifications and usage base elements to receive the Ministry of Public Finance’s electronic signature.
Businesses expecting to use the Romanian e-invoicing system will need to be registered on the Romania’s Tax Authority (ANAF)'s Private Virtual Space (SPV) app and the RO e-Factura Register of Public Entities.
Invoices must be generated in pre-defined XML format, according to RO_CIUS invoice standard. Once transmitted to the RO e-Factura, a unique identification number will be assigned and once validated will be electronically signed.
Furthermore, Romania has implemented the RE e-Transport electronic system with the obligation to declare the transportation of high-risk goods as of October 2022.
From 1 January 2022, Romania introduced The Standard Audit File for Tax (SAF-T), a new reporting requirement for taxpayers with the aim being to standardise the transfer of information between tax administrations and taxpayers.
The Standard Audit File for Tax will gradually become mandatory depending on the taxpayer category.
Regarding B2C, The Romanian Ministry of Finance has announced plans to extend its new B2B e-invoicing system to B2C transactions starting January 1, 2025. Initially, B2C e-invoicing will be optional from July 1, 2024, via the RO e-invoice system.
Pre-populated VAT returns and SAF-T for non-resident entities as of 2025
The Ministry of Finance of Romania has introduced legislation for the implementation of pre-filled RO e-VAT statements for non-resident entities. The rules come into force on 1 January 2025. For taxable persons who apply the VAT cash accounting system, the provisions will apply from 1 August 2025.
Non-resident entities that are registered in Romania for VAT purposes will have to submit their data electronically in the Standard Fiscal Control File (SAF-T). The extension of the obligation to small taxpayers and non-resident entities is in line with previous guidance issued by The Romanian National Agency for Fiscal Administration (ANAF).
Want to learn more about e-Invoicing compliance?
Download our Global e-invoicing and Tax Compliance fact sheet here for more information.
Archiving
Digital archiving of e-invoices should be ensured by the taxable person. Invoices must be stored either on paper or electronically, regardless of the original form.
The default retention period of invoices is in Romania is 10 years.
Want to know more about Basware’s archiving services?
Download our Basware Vault fact sheet here to learn more about our flexible and scalable solution.
Basware Services
Basware provides an e-invoicing-compliant setup in Romania. Our solution ensures a smooth and efficient implementation for our customers of the new e-invoicing mandate.
Want to find out how we can help in your specific case?
Speak to a member of our team to learn more.
Interoperability
Basware currently has no connections to any interoperability partners in Romania.
Our advice
Along with other EU countries, Romania has begun introducing regulations to support an invoice clearance model.
In addition, the Romanian tax authorities have implemented the RO e-Factura electronic invoicing system. We recommend keeping up to date with new developments and Basware e-invoicing coverage in Romania.
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Get in touch with our experts.
